AMM K.K. (“AMM”) provides recruiting services in Japan. In operating its business, AMM must handle a great deal of personal information concerning candidates, clients, and employees. Therefore, AMM has established this Policy along with a personal information management system through which AMM, as a company, commits to meeting its responsibility in protecting personal information.
AMM K.K. (hereinafter referred to as “AMM”), has established the following personal information protection policy for the treatment of personal information within AMM. AMM will comply with this policy as well as the Act on the Protection of Personal Information of Japan (hereinafter referred to as the “Personal Information Protection Act”) and other related legislation.
1. Acquisition of Personal Information
AMM will specify the purposes of use of Personal Information, and acquire Personal Information in the necessary scope and appropriate manner.
2. Purposes of Use of Personal Information
AMM will use Personal Information only within the scope of the purposes stated below unless separately notified or announced, or except otherwise approved by law or ordinances.
Personal Information acquired for one purpose included in any of the items set forth below may be used for any of the other purposes included in the same item.
(i) Provision of recruitment services:
・provision of recruitment services;
・responding to various types of inquiries, or the like; or
・other purposes incidental to those mentioned above (including the provision of information, receipt of applications, or the like, set forth under (ii) below).
(ii) Recruitment of consultants, other professionals, staff or interns:
・provision of information, or receipt of applications for, or inquiries regarding recruitment;
・ongoing communications and provision of information regarding AMM to applicants for recruitment or those who have received an informal employment commitment;
・personnel management and training for those who have received formal employment offers; or
・other purposes incidental to recruitment activities.
3. Management of Personal Data
AMM will take all measures that are necessary and appropriate to prevent disclosure, loss, impairment and any other mistreatment of Personal Data. In order to ensure the safe management of Personal Data, AMM will supervise its consultants, other professionals and staff as necessary and appropriate. When outsourcing the handling of Personal Data, all or in part, AMM will supervise all outsourced service providers as necessary and appropriate.
4. Provision of Personal Data to Third Parties
AMM will not provide Personal Data to any third parties without the prior consent of the principal identified by the relevant Personal Data or unless authorized or approved by law or ordinances.
5. Joint Use of Personal Data
There may be cases where partners of AMM jointly use Personal Data, such as names, addresses, phone numbers, e-mail addresses and all other items that are held by partners of AMM. In such cases, the person responsible for management of Personal Data is AMM.
6. Request for Notification of Purposes of Use, Disclosure, Correction, Discontinuation of Use or other Treatment of Personal Data
With respect to any Personal Data held by AMM, if the principal identified requests any of the items below, AMM will first verify that the request is actually being made by or on behalf of the principal, and upon verification, AMM will respond to the request in accordance with the provisions of the Personal Information Protection Act.
(i) Notification of the purpose of use of the Personal Data;
(ii) Disclosure to the principal of the relevant Personal Data that enable identification of the principal;
(iii) Correction or deletion of, or addition to, the relevant Personal Data that enable identification of the principal; or
(iv) Discontinuation of use, erasure or discontinuation of the provision to third parties of the relevant Personal Data.
In the case of any inquiry regarding this Personal Information Protection Policy or any treatment thereunder, please contact the following:
8. Modification of this Personal Information Protection Policy
AMM may modify this Personal Information Protection Policy as necessary, and any such modification will be posted on this website.
Established and implemented on Nov 1, 2016
Updated on May 25, 2018